SAVANNAH RIVER PRESBYTERY WOMEN IN THE CHURCH CONSTITUTION ARTICLE I Name This organization shall be known as the Women in the Church of the Presbyterian Church in America, Presbytery of Savannah River. ARTICLE II Purpose The purpose of this organization shall be to: Provide an organization within which the women in the Churches may work together; Encourage fellowship among the women in the Presbyterian Church in America in the bounds of each Presbytery; Inspire women in the Churches to know Christ personally and to grow in Him; Call Christians to serve the Lord throughout the world. ARTICLE III Membership The membership of the Women in the Church in the Presbytery shall be the resident women membership of the Churches in the Presbytery. ARTICLE IV Officers The officers of the Women in the Church in the Presbytery shall be the administrative officers, who are President, Vice President, Secretary and Treasurer. Other officers shall be elected or appointed as it becomes necessary. ARTICLE V Government The Women in the Church in the Presbytery shall be under the authority of the Presbytery, and their work shall be done within the bounds of Presbyterian order and doctrine. ARTICLE VI Meetings The regular meeting of the Women in the Church in the Presbytery shall be an annual meeting in January, other business or inspirational meetings as needed. ARTICLE VII Amendments Section 1: This constitution may be amended at any allnual meeting by a three-fourths vote of those present and voting, provided notice of the proposed amendment has been submitted to the Presbyterial Council and local Women in the Church two months prior to the annual meeting. Section 2: All such proposed amendments shall be submitted in writing, signed by two such members. SAVANNAH RIVER PRESBYTERY WOMEN IN THE CHURCH BYLAWS ARTICLE I Membership Section 1: The membership of the Women in the Church in the Presbytery shall be all the resident women of the Churches within the bounds of the Presbytery. Section 2: The voting membership of the Women in the Church in the Presbytery shall be the president of the local Women in the Church or her designated proxy, one other delegate, who shall represent their local Church at Presbyterial meetings, and the members of the Presbyterial Council. All voting members of the Women in the Church in the Presbytery must be members in good standing of a local Presbyterian Church. ARTICLE II Nomination, Election, Term of Office Section 1. A nominating committee shall be appointed and shall include the Secretary and two members at large from different Churches in the Presbytery. This committee shall be appointed at the annual meeting to present names of nominees at the following meeting. Section 2. The nominating committee shall be responsible for filling any vacancies occurring between terms of office, and for nominating candidates for office each year. Section 3. The names of nominees shall be presented to the Session of their local Church for approval. Section 4. The names shall be presented to the Women in the local Churches of the Presbytery in writing before the annual meeting in January; and to the annual Presbyterial meeting. After nominations from the floor, if any, the election shall be proceeded by ballot. Section 5. Any candidate whose name is nominated from the floor must be willing to hold the office. Approval from the Session of her local Church may be obtained after the election. Section 6. When there is but one candidate for the office, the election may proceed by acclamation. Section 7. There shall be an annual election of one group of officers in January. There is no limit on the number of terms if an officer and her session are both willing to continue the service. Section 8. The officers and Committee Chairmen shall be divided into two groups, each group to be elected in alternate years, for a term of two years. The initial group of officers and Committee Chairmen shall have special terms of office to establish this alternating cycle. Section 9. The officers shall be installed at the annual meeting in January. They shall assume office at the close of the annual meeting. The retiring officers shall complete the business of the year and shall surrender to their successors essential books and papers pertaining to their respective offices. Section 10. Each Presbyterial officer shall serve as a personal representative to the local Churches in her area ofthe Presbytery. She shall meet with them at their request to offer suggestions for work or organization and gather suggestions for womens work for them. ARTICLE III Duties of Officers. Section 1. The President shall: 1. Preside at all meetings of the Presbyterial Council and at the Presbyterial Annual Meeting. 2. Call special meetings as needed. 3. Direct the Presbyterial Council in planning the Annual Meeting. 4. Appoint such committees as needed. 5. Present a report of the work of the year (except finance) at the Annual Meeting. 6. Report to the Presbytery each year as requested. 7. The President or her appointed representative shall attend any meeting as required by the General Assembly and Presbytery. Section 2. The Vice President shall: 1. Perform the duties of the President in her absence and upon resignation of the President, shall become President and hold office through the unexpired term of the President. 2. Oversee Women in the Church in the Presbytery projects; either supervising them herself or working with any special chairman appointed for such a task. 3. Serve as parliamentarian for the Presbyterial meetings. Section 3. The Secretary shall: 1. Keep records of all Presbyterial meetings and of the Presbyterial Council. 2. Serve as publicity agent for the Women in the Church in the Presbytery by sending notices of meetings and of work to newspapers within the Presbytery, to Church papers and Journals and to the General Assembly Office of Christian Education. 3. Attend to correspondence as directed by the President. 4. Fill out and mail any reports as directed by the President. 5. Serve as Chairman of the nominating committee. Section 4. The Treasurer shall: 1. Receive and disburse all money at the direction ofthe Presbyterial Council. 2. Keep accurate records of all financial transactions. 3. Prepare quarterly financial reports for the Presbyterial Council. 4. Provide the Clerk ofthe Presbytery with a financial report at the time and in the form requested by him. 5. Serve as Chairman of the Finance Committee. ARTICLE IV The Finance Committee Section 1. The Finance Committee shall be composed of the Treasurer, as Chairman, the Vice President, and the President (ex-officio). Section 2. The Finance Committee shall prepare a budget to present to the fall meeting of the Presbyterial Council which shall be presented at the Annual Meeting of the Women in the Church in the Presbytery for approval and adoption. Section 3. The budget shall be approved by the Christian Education Committee of Presbytery before it is presented to the women at the Annual Meeting. Section 4. Each local Women in the Church organization will be encouraged to contribute to the financial support of the Presbyterial Council with a free will gift, in the first quarter of each year. ARTICLE V Auditing Committee The books of the Women in the Church in the Presbytery shall be audited each year following the fall Council meeting and before the January Presbyterial Annual Meeting. ARTICLE VI Meetings Section 1. The Annual Meeting of the Women in the Church in the Presbytery shall be held in January at a time convenient to the member Churches. It is typically held in conjunction with the Presbytery meeting. Section 2. The annual business will include annual reports of officers, communications from the Presbytery and the and the General Assembly Christian Education Committee, election and installation of officers, prayer and preaching of the Word Section 3. The Women in the Church in the Presbytery shall meet at other times during the year for inspiration, for leadership training, and in connection with projects ofthe Women in the Church in the Presbytery as shall seem good and necessary to the member Churches and the Presbyterial Council. Section 4. Presbyterial Council shall meet at least two times a year or as needed to carry on the work of the Presbyterial organization. They shall meet shortly after the Annual Meeting with the outgoing Council and in the fall. ARTICLE VII Quorum Section 1. The quorum for the Presbyterial meeting shall consist of two officers and representatives from one-fourth of the Churches. Section 2. The quorum for the Presbyterial Council shall consist of three officers. ARTICLE VIII Parliamentary Procedure Roberts Rules of Order, Revised, shall be used as a guide to parlimentary procedure. ARTICLE IX Amendments Section 1. These Bylaws may be amended at any regular meeting of the Women in the Church in the Presbytery by a three-fourths vote of those present and voting, provided notice of the proposed amendment has been given in writing to local Churches at least two months before the regular meeting. Section 2. All such proposed amendments shall be submitted in writing, signed by two members. Adopted January 17, 2004 at the Inaugural Meeting of the Savannah River PresWIC